Ontario - Aggregate secondary report

This report will list all subjects and students enrolled in the attached courses which have been selected to be included in the aggregate report. It will look for all types, but also there needs to be at least one subject set to homeroom type per class level.

Check your subject settings

There are various elements that are used in the secondary report and you need to configure your subjects accordingly. These fields are all located on the Ontario tab of the subjects.

• Subject-based on
• Subject Type
• School language
• Programme type
• Room type
• Semester type
• Other course info

A section of the report will specifically look for a homeroom-type subject and pull information from the attached courses.

Student information

Most of the details in the report are taken from student profiles and their course enrollment data. The report is set for three periods, October, March and June. 

Subjects must be set to be included in the report, there must be at least one student enrolled in the course, and the course must start before the end date of the period in question.

• Student Legal First, Middle and last name (Particulars tab)
• Student OEN (Ontario tab/Student information/OEN)
• Student DOB (Particulars tab)
• Student Language (Ontario tab/Education background/Language)
• Board Res status (Ontario tab/Education background/Board Res status)
• Student country of residence (Contacts tab/Address/Country)
• Student Province of residence (Contacts tab/Address/State)
• Student attendance type (Ontario tab/School enrolment/Attendance type)
• Student residence status (Ontario tab/Student information/Residence status)
• Student Aboriginal type (Ontario tab/Student information/Aboriginal type)
• Student mobility code )Ontario tab/Education background/Student Mobility)
• Student mobility exit type (Ontario tab/Student exit details/Mobility type)
• Student exit country (Ontario tab/Student exit details/Exit country)
• Student exit province (Ontario tab/Student exit details/Exit province)
• Student birth country (Ontario tab/Student information/Birth country)
• Student birth province (Ontario/Student information/Birth province)
• Student year of entry in Canada (Ontario tab/Student information/Year of entry in Canada)
• Student Main school (Ontario tab/School enrollment/Is main)
• Student school number (Ontario configuration/School number)
• Student French admission approval date (Ontario tab/School enrollment/French admission approval)
• Student total FTE (Ontario tab/School enrollment/Total FTE)
• Student special education (If IEP has been published on MySchool during the current academic year)
• Student gender (Particulars tab/Gender)
• Student Second language programme (Ontario tab/School enrollment data/Second language program)
• Student Minutes per Day second language (Ontario tab/School enrolment/Minutes per day second language field)
• Student recommended for scholarship (Ontario tab/School enrollment/Recommended for scholarship)
• Scholarship approval date (Ontario tab/School enrollment/Scholarship approval date)
• Student school number (Ontario tab/School Information/Student school number)
• Community service hours (Ontario tab/Community service/Sum of all hours declared)
• Enrolled in the local school programme (Ontario tab/school enrollment/Local school programme)
• Student diploma information (Ontario tab/Graduation information/OSSD issue date)
• Student diploma information (Ontario tab/Graduation information/OSSC issue date)

Enrolment data from Ontario Reporting

The subject details can be overridden for individual students in the Ontario reporting tool. These are for Course type, Course delivery, Language of instruction, and credit value.

The credit value will only populate for the course if the final is >50%.

The final grade can be manually entered here or pulled directly from the student's assessments. It needs to be set as a primary grade.