With the end of 2023/24, our community has been busy finishing final grades and hopefully setting for next year. Now is the time to get ahead and start setting up for the next year. Check out this article and arrange to meet your CSM for a rollover discussion.
Here is a list of updates and changes that our team has been busy working on during the past month;
Finance
In the new finance module, there is a possibility to split costs, but the system still only allows for one main contributor per student. We have improved the validation pop-up to inform the users that there can only be one main contributor per student.
We have also added a warning when a user wishes to delete an account that has fees, payments, or invoice items attached to it.
Questionnaires
After feedback from our community, we have added functionality to the questionnaire module. Guardians can now have the choice to opt in/out of user groups. This is useful when creating enrolment questionnaires for billing and announcement purposes. You need to create the distribution group before sending the questionnaire.
The submitter will be added to the designated user group if this opt-in box is checked. |
Telephone contact validation rules
The telephone fields are now set up so that they can be connected to VoIP communication solutions by simply clicking on the number in the profile. We had to introduce stricter validation rules to these fields. You will be unable to update both user profiles and student profiles if they have non-validated characters.
Past employees
When a staff member leaves, you need to follow a few simple steps to archive their profile. The first step is to make sure they have been set as a past employee. In the security tab, you need to remove them from their fixed member security and distribution groups. Finally set their access to disabled or archived if they are never to return. To help remind users of these steps, once a staff user has been set to past employee, a pop-up will appear informing you to remove user groups as well.
View distribution groups
We have added an extra security setting to 'View groups' to allow for course/class Teachers to see distribution groups in the people picker. Previously this was set to ALL or NO. This is only applicable to multi-school systems.
Assessment report changes
We have amended a feature in our assessment report builder. When using course grades, you can now choose to hide a subject from a student report card. If no assessment data has been entered then the subject header will not show on the report card. Now you can remove that from the report card.
Bulk update and Rollover assessments are now separate
Previously the assessment rollover was part of the bulk learning outcome button. The functionality will copy if the copy column is checked, and if the erase column is checked it will erase any existing assessments. Please note that you must double-check the target year, and ensure this si set to your new academic year and not the current one. Also, note that any stated term fields will need to be amended manually in the future year.
General releases, updates, and fixes;
- System - Created a support tool to import historic grades for DQSE output.
- School (BC) - Updated custom transcript behaviour.
- System - Improved the performance of grade report publishing and class preview download.
- School (NA) - Updated custom transcript behaviour.
- System - Improved data trail audit to show multiple relationships (Create/Delete events)
- School (BC) - Updated custom travel module with new locations.
- School (MT) - Cleaned attendance data for a period that was deleted from the configuration.
- System - Updated dashlet used to pull custom field data for both users and students.
- System - Improved the performance when generating large amounts of invoices.
- System - Update to internal system settings page. This will improve the performance of system actions.
- System - Removed all users list as this was system intensive and data can be extracted by other reports.
- School (BC) Improved custom transport transfer requirements to improve DB performance.
- Project (MT) - Updated custom transfer request to accept class start dates.
- System - Updated behaviour on LMS to make submissions and resubmissions follow strict validation rules.
- System - Released IEP in course accommodations for IEP V2.
- System - Fixed issue with assignment grid width. Updated handling software to the latest version.
- School (MT) - Fixed attendance data for NSO report.
- System - Updated LMS module to allow for students to be removed from an assignment using the red x cross.
- School (MT) - Resolved a problem with php upgrade which affected custom grade report publishing.
- Project (EU) - A validation error was causing issues when saving student profiles.
- Project (MT) - A problem occurred with staff.guardian users switching between staff and guardian portal. This was repaired.
- School (MT) - Fixed issue with a historic custom report card.
- Project (EU) - Resolved an issue with custom translation issue due to changes in the translation module. This was resolved and grade reports were republished.
- System - Fixed an issue with the new configuration panel not allowing access for certain users with valid permissions.
- System - Improved export fields for an internal duplicate user report.
- Project (EU) - Optimised custom page controlling school-level year dates.
- Project (IFE) - Data clean up for buildings that had been deleted with rooms still attached.
- School (BC) - Fixed download ordering of class overview reports.
- System - Resolved an issue for behaviour SMS texts which ignored audience selection.
- System - A problem occurred when parents tried to view the schedule for parents. This was fixed.
- System - Repaired a problem with enrolled students being rolled over when using bulk rollover functionality in the programme builder.
- Project (EU) - Improved performance to a teacher utilisation custom report.
- Project (EU) - Republished all grade reports for Primary levels due to an error in translations.
- Project (MT) - Updated a custom report to include withdrawn students on export.
- System - Updated behaviour of Quick Reports v2 to have filter trees collapsed on opening.
- System - Changed behaviour of DQSE to perform in the background, with progress information.
- System - Improved LMS attendance features on reduced screen sizes (Mobile devices).
- System - Resolved an error with students viewing submitted and graded quizzes in the LMS module.
- School (MT) - Fixed a system error when trying to generate a DQSE report.
- System - Improved performance of Administrative updates. Also reinforced the rule that only periods classed as lessons will show.
- Project (MT) - Added nationality to the CDR profile create functionality.
- System - Changed rollover behaviour when rolling over programmes. There will no longer be the addition of 2nd year if the root programme is checked.
- School (MT) - Updated new SMT names for custom grade reports.
- Project (EU) - Updated custom report card to accept different nomenclatures for the term labels.
- System - Repaired assignment audit page which was failing to produce results.
- School (NA) - Updated transcript to show credit values.
- School (BC) - Created code to be used to delete profile stubs from showing in the list view.
- School (NA) - Missing data tables for the student subject selection tool were added to the system.
- System - Updated script used to clean temporary data which was not deleting relationships.
- School (EU) - Resolved an issue with some custom reports not working due to the PH8 change.
- Project (EU) - Updated custom student qualities page to be controlled by system administrator permission.
- School (NA) - Fixed an issue with custom grade reports not being created correctly.
- System - Bug introduced which removed school logos from transcripts.
- Schools (MT) - Fixed DQSE for several schools for 23/24.
- System - Updated staff attendance report to respect alphabetical ordering based on surname.
- Project (EU) - Imported custom data fields for student profiles.
- System - Fixed an issue with links from incomplete attendance was not respecting the correct date.
- System - Improved quick reports v2 student data set to only allow students in the filter.
- School (NA) - Resolved an issue where gender options could not be removed on the UI.
- System - The medical certificate upload button had stopped functioning. This was fixed.
- System - When building an invoice template, unselecting an item will now make it not show on the template.
- System - ID cards stopped showing student photos. This was repaired.
- System - The enquiry slide-over could not be closed. This was fixed.
- System - Resolved further issues with student quizzes.
- Project (EU) - Resolved an issue with grade reports not showing grades due to custom logic.
- System - Updated programme builder to not have delete application as a status but made it a button as other screens.
- School (NA) - Update to custom transcript logic.
- Project (MT) - Updated custom endorsement mail to anchor at the top of the text.
- System - Improved event management transport details to be editable on the front end and stored on the DB. Also added replacement tag options useful to the module and moved to a button on the message editor.
- System - When a past employee is classed as archived or disabled they will show in the past employee list in Teachers & Staff.
- System - IEP accommodations were not listed in the assignment grid. This is now fixed.
- System - On the LMS card view page, long course titles were truncated. This was improved to add a hover feature to give the full name.
- System - Updated attendance admin to show lessons which fall outside of the schedule.
- School (BC) - A system error was produced in Finance v2 due to a historic relationship that had been deleted.
- System - Attendance administrative updates will now show all periods with an attendance status.
- School (BC) - Updated custom boarding transport page to only populate with students set as boarders.
- School (BC) - Resolved a server error when using the access/publish page.
- Project (MT) - Updated custom transcript for one school.
- School (BC) - Updated signature on donations template.
- System - Updated the length of time that a saved questionnaire could be downloaded by a guardian.
- System - Further works carried out on Quick Reports v2
- System - Resolved an issue with comment templates not populating the assess grid.
- System - Programme builder edit messages now have a school name replacement tag.
- School (BC) - Made custom amendments to medical information that had legacy data stored.
- System - New report card header colours will be set to a colour as default and not a null value.
- School (BC) - Updated assessment data for regional reporting requirements.
- School (BC) - Merged user profiles.
- School (BC) - Changed the behaviour of a legacy grade report statistics page. Now shows grades and credits of all courses including z courses.
- System - Noticed an issue when enquiries were transitioned to the admissions workflow. A hard-coded status was changed to allow for a null status to start the workflow.
- Project (EU) - Updated translation tables for custom grade reports.
- School (NA) - Fixed an issue with legacy report cards not pulling grades correctly.
- School (BC) - Solved a problem where subject specifications order was not respected on the assess grid.
- System - Repaired a problem where student photos were not populating report cards correctly.
- System - Resolved an issue on the assess grid due to handsontable issues.
- School (NA) - Resolved a problem for legacy report cards which did not respect transfer course instructions.
- Project (EU) - Restored student contributions as they had been removed from courses.
- School (MT) - Fixed a problem where on-screen contributions were not the same as the PDF version of the grade report.
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