There are numerous ways to add new students, either by bulk import, admissions, or manually. This article covers how to create a single student manually using quick actions.
How to access
Administrators and super users will have the ability to create students from their user group settings. Other inherent staff groups will not normally have this activated. Contact our support team for help changing this if needed.
The permission to create is in the student-edit section (Create students).
A blank student profile will appear, the default mandatory fields for creating a new student are Last name, First name, Gender, Date of birth and they need to be in a Class. These fields are designated by a red asterisk. These are all found in the Particulars tab of their profile page. Read more about the student profile here.
Once a student has been created and saved they will be attributed a User ID. If you wish to add family members or create households, then have a look at this article here.
A student will become active once they are enrolled in a class. The class does not have to be in your active school levels, and the student can be enrolled on your not-processed or withdrawn classes. You can also enrol students into future year classes if they have been created and you have added a valid year management date.
If you use our online admissions module, then students will be enrolled from your admissions workflow process. Our admission articles explain how to set this up, and how the system records their profile.
If you are adding new students for a class level, from a feeder school or from a legacy system, then MySchool Import tool makes this easier for Administrators.
Contact our Support team to discuss the best way to add new students to your instance. We will be able to review the task and advise on the correct tool.
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