System access

As administrators it is useful to be able to assess user access. System access reports gives a snap shot into account access, by time and date stamp. Reports can be exported for the whole schools user population if needed.

How to access

In the Data Reports Menu header, then search in the list for System Access. The report filters appear. There are two options available, Population is chosen via the People Picker.

Also you can select the period of the report either for day, week, month or year.

Choose either Fetch or Print the results to PDF. When fetching the information to the screen, you will have a list of users and it will show their User names, User status, Last Login, and Access Count during the period. 

Click on the name to go to the profile. The status will be either Active, Disabled, or Archived. if users cannot log into the system then there status may have been set to Disabled. It is a way to trouble shoot connection problems.

The report also shows the last login and the amount of times they have logged during the selected period. Click on the count to see the dates and times.

In case of security concerns with an account, then best practice would be to check access dates, and then disable the account from the security tab within their profile. Contact our support team if you have concerns from your users, or wish to investigate possible security issues with your MySchool instance.