Photo Import

MySchool student & user profiles have the possibility to store a photo, providing a personal touch to your school's records. It also can help new students when entering a school to recognise staff members. If you just need to update individual students/users, click on the photo icon in their profile, for individual photo uploads. The following tool is for mass upload.

How to access

This feature is available under Administer, Advanced Options. Look for Photo import in the list. Users will need to have permission to import photos set in their respective user groups.

Uploading and Mapping

There are two ways to upload bulk photos to MySchool, either as Jpegs, or CSV. In each case, you will have to save your photos with a key that will enable the tool to match the photo to the user record.

The photos can be uploaded as .jpg, .jpeg, .gif, .png

1) Photo file name

Choose the mapping method as a photo file name, with a preference for the MySchool System ID. This is the user ID given to each MySchool profile. You can export it quickly via Quick reports student data, or individually on Student profiles via the security tab. If you have used a legacy id when importing your data then this can be used as well.

Start by naming your photos with the ID, then simply add files. Be aware that bulk uploads may take time, so best to break them down into smaller sections.

2) CSV

If you have your students already uploaded into MySchool then use the MySchool system ID as a key. Upload the mapping CSV file, and indicate the columns which hold the information. The system will assign them to the students in question.

ID cards & Reports

There are numerous reasons for uploading photos other than just adding a face to a profile. In the data reports section, you will be able to print out ID cards for your school or create field trip contact reports, or the portrait report for yearbooks and events. Make sure you have collected the consent with a questionnaire.