Assessment report

The assessment report is one of the most used and important documents within your school system. Already with our interactive guardian portals, you can build engagement by publishing assignments, managing homework, submissions, and giving detailed feedback on continuous assessment grades, and achievements. We believe it is still a key tool in the education cycle. MySchool have a wealth of experience in this realm. This is why we created our Assessment report builder, which enables the schools to create assessment criteria in subject specifications, and publish professionally designed PDF's in a few simple clicks.

How to build a report

The assessment report manager would be found in Grade reports/Adv options/Assessment report. If you do not have this available, then contact our support team for further assistance. Open the page and start by amending the default version, or simply click on add to create a new template.

There are no limits to the amount of templates, other than one report card, per term per class level. Lets look at the configuration options available. 

1. Internal/External Label

Choose to rename the report card for the internal list page, but yet choose an external title for the cover page. Be aware of wrapping and size when renaming your report cards.

2. Logo Override

By default, the system ill use your logo shown on your system. However, you can override this and upload a different version for your assessment reports. Use the Logo Height override to adjust this on your cover page.

3. Double sided printing

If you still wish to print the report cards, then save paper by using double sided printing. It will introduce a blank page after the cover page, and then configure the pages for double sided to ensure there is always an even number produced.

4. Primary Colour/Font

The primary colour determines the header and title colours. Try to match your schools branding, or keep it in line with your achievement scale colour scheme. For the moment we have one font available, and will be looking to add more in a later version. 

Top tip: Use Text comment fields for Teacher feedback to maintain conformity in the report card text blocks. Ask Teachers not to copy comments from other software such as MS Office or Google docs for example, as this may affect the formatting in MySchool.

5. Applicable terms/Class levels

As long as the term is set to Is Exam, then you are able to produce an assessment report for that period. Check out your term management settings if you cannot see the term in the list. You can have any number of assessment terms within your term settings. So create term/mid term/Semestriel/monthly or End of year report formats. Apply this to the appropriate class level.

6. Address and contact overrides

By default the footers (Right/Left) will be populated with the system details taken from the School configuration page. You can override these for your report cards. You can also use this space for other information if you wish.

7. Term label override/Show term label

Decide whether to show the term label from Term management or override the system label with your own sub title. 

8. Teacher on Overview/Show course Teachers

Choose to show the students class Teacher on the cover page or not. If you decide to add the course Teacher name then they will appear in the course headers listed in the report. 

9. Show Passport/ID card field

For certain marketplaces it maybe a requirement to show Passport/ID card field from the students profile on their assessment reports. For our BC clients this will automatically choose to show the PEN number on their systems.

10. Published dates

In the middle of the cover page footer you can choose to show the publishing date of the report or not.

Adding sections

Once you have configured the layout and the cover page, you can now start to add the sections of the assessment report.

Let's now look at the different types and the options available.

Course grades

The integral part of the assessment report, this will pull information from the assessment module and create the students course listing and add the comments and grades. 

To make sure the course appears in the correct assessment report then please go through the following checklist:

• Is the assessment term applied to the course in the schedule tab?
• Is the term an 'is exam' term?
• Has the course been checked to be included in reports?
• Has the subject specifications been set up for the required assessment term?

1) Course label config

Decide which would be the best label for the course list. Curriculum and transcript are set at a subject level. 

2) Show assessment label

The assessment label is set in subject specifications, you can choose to show this or not. It will be repeated for each course.

3) Show learning outcome progress bar

Decide whether to add a visual aspect to learning outcomes. The achievement scale must be configured with point values, and High/Low values in order that the bar can show progression. 

4) Max out of numeric grade

When you configure a numerical grade assessment field, by default this is set to 100 max. You can change this per assessment type. If you wish the maximum score to be represented on the assessment report then this is possible.

5) Show full scale label

When you build an achievement scale, then you are asked for a short code, and a full label. If you select to show the full label, then the complete phrase will be shown. If choose not to show the full label then the short label will be shown instead.

6) Page per course 

The assessment report builder will list the courses as per the Index setting in the subject. If you wish to list one page per course for ease of reference or in order to give more space for text feedback or learning outcomes.

Static Text/Student Label Info

You can enter static text boxes, which can be used to give introduction texts, welcome notes, explain assessment criteria, and explain scales and formulas. We have also added 'replacement tags' to include information from the student profile options. Choose the student label info option instead.

There are no limits to the amount of text boxes or student label boxes that you can use. They can be placed before the course gardes, or after.

User Comment

In the review tab, there is a space for Teachers to enter a general feedback statement for the student, this is called the overview tab. This also includes the signatory field used to sign off the report.

The signatory needs to be set in the user comment section, and a Jpeg uploaded to their user profile, with file type 'signatory' for this to show on the comment field.

Attendance

Attendance can either set to a subject/course level in subject specifications, or as a general statistic for each individual student. Add attendance as section type, and select the calculation that best suits your needs. Make sure your attendance configuration is set to pick up correct absence statuses for reporting, and that you have a complete attendance record for your students. 

Grade point average

If you are using a numerical assessment (Grade, Assignment average) as your primary assessment type, then the assessment report will be able to give a grade point average. The average is calculated on a simple Total marks/Total out of/Number of subjects. You can include a weighted average which will use the subject credits as weight.

Hints and tips

• Build a test subject/course/student and Teacher. Try out the different styles.
• Try to build different reports per term, with different text boxes to keep the report up to date with the current grade level news.
• Use images in your text boxes, especially if the students have participated in group activities. 
• Avoid copying and pasting from other word processing software. There can be hidden formatting in the copied content.
• Make sure the assessment terms in subject specifications are linked to the correct assessment report template.
• If you are using learning outcomes, you can change the colours of your scales in assignment configuration. Test and try out different schemes. You can turn off the progress bars if you need.
• Use the comment to student within the subject specifications to describe the subjects objectives for the year. This gives individual insight to the students and guardians.