Onboarding - Creating courses and student course enrolment

The final stages of onboarding is to create the courses, attach them to subjects, and enroll the students. Before creating the courses, please read through the full article which explains course configuration.

We appreciate that our terminology maybe confusing as some education systems may call these classes, or modules. To simply explain, a course is a lesson which attaches the students to a subject. Courses are used for attendance, assignments, and grade report assessments. 

Course creation

Go to the bottom of this article and download the course creation template. Please do not adjust the column headings, but of course you can delete the dummy data. 

• If you have an external id from your existing system, then this can be added to the template. This may facilitate the enrolment phase if you already have a schedule in place.
• Use the system year for the academic year column. 
• Use the exact spelling when entering the subject. 
• Give unique names to your courses. 
• Students can follow courses from outside their class level. We advise keeping these within the same school level though.
• When you assign a Teacher as a course Teacher they inherit the access rights for that user group. 

Course enrolment

Locate the template located that bottom of this article.

Please note that additional students were added to this step. These students were not included in the initial student template used in this step.

There are many different ways to apply the key for the course and the student. If you wish to export a list of your imported students, and use the MySchool unique ID, then this is an ideal time to try out Quick reports.

Again, if you are using names, then make sure they are exactly the same spelling as the imports. if you have a scheduling programme (Asc, Timetabler or UNTIS) then we can import the course scheduling for you.

• Use the academic year in which you have created your instance. In the example it was 2016/17. So we use 2017. 
• For the student enrolment, choose one key from either SURNAME, NAME or External ID or the newly created MySchool ID. 
• Use only the courses that have been created in the previous step.
• Do not enrol a student into courses attached to the same subject. 

After this is complete, you are now ready to start configuring the rest of the system. we strongly advise you to double check your imported data, especially in terms of Staff access, Guardian access, and student access. Why not start by working on the following projects

1) How are we going to take attendance? Have a read through these articles to understand the configuration pages.

2) What is our assessment strategy? Should we start with assignments to encourage user acceptance to the new system? Check out how to build assignments for continuous assessment. 

3) Do you wish to start with the admissions module for new starters. A great way to gain user trust in the system.