School Configuration - School and class levels

During onboarding, we will work with you to build your school within your new MySchool instance. Look at this article on how MySchool stores data and is configured across these levels. Modules and access to data are controlled by these levels.

Onboarding

Here are a few questions to think about when we start to configure the system;

• Do you have a classic promotion system (K-12)?
• Do you need administrators to only have access to a specific level of information (E.g. Primary, Middle, Senior)?
• Do you have multiple physical sites with different addresses, school codes etc?
• If you do wish to have a multi-school system, do you have promotions from the different sites? So students transfer between these sites during the year or for rollover?

School - What is controlled at this level?

MySchool is designed for a multi-school with districts or more commonly for a single school entity. The school holds contact details. The level of access to school configuration should be refined to the Super Key user group. These include Year, Term, and timetable management for example.

We advise that the Super Key Users should have access to all schools and school levels with the system.

School Level

A school level is used to group class levels, but it is the first concept of security access. Most of the permissions are set to this level for normal users. Only super key users should have access to all levels.

When onboarding discuss school levels with your CSM. 

Class Level

These are the classic K-12 scenarios designed for promotion purposes. If you are using programme builder and are a non-K-12 institute, you won't need class levels but can organise your different programme cohorts into classes within one level.

Class

The final step is to create the classes in which your students are grouped. This helps group cohorts of students within a class level. In a European system these maybe split in groups per Teacher or per level, whereas in the North American market, a single class entity is used for the entire class-level cohort. Homerooms are built as courses.