User security and access is key to MySchool. With a quick easy functionality, administrators and staff are able to add students and guardians, activate, lock, archive and send passwords via the system.
How to access
Depending on whether you wish to send for a group or an individual, there are various ways of sending the the invitation to login. Administrators can use the Advanced Options in the Administer menu header.
Then search for Send invitations to MySchool in the list.
Logging in for the first time
When invites are sent to users they will receive a mail, which can be modified to suit your schools needs. In this article, we describe how to edit the default messages in the system. In the mail they will be invited to click a link which validates the account. On first login, the user follows the on screen instructions to set their password. This can be altered in their user profile.
The search field with the head icon, will produce the people picker. Choose the groups that you wish to send an invitation. In this example, we have chosen the staff, teachers, and mentors connected to the Primary school level.
MySchool will then fetch the list, and give you the name, the email, and the status. To select all the users in the list check the tick box next to User name. If the user has no email attached to their record, they will not be included in the mail list. A Red No Entry sign will appear instead of the tick box.
By Default, the system will check to see if the User is Active and has already been sent an invitation, they will be excluded from the list. The invitation will only be sent to Users with a valid mail and 'Disabled'
Changing a user status
Find the User profile either by Supersearch , or access their profile via their class level.
Open their relevant profile page and go to the contact tab.
Here we are in a student profile, first we need to make sure there is a valid email in the contact box, and System access is set to Active. The system will give a pop up warning if you try to send login instructions without this. Once all is complete, select send login instructions & password. Confirm your choice when prompted.
A top tip if you need to activate a class, or a few students in the same class, is to open the first student in the class list, and validate their details. To validate their parent/guardians status, click on their contact name when in edit mode. This opens a new window for the guardians, it will direct you to the activation screen.
Under the Security tab, there are the same options to activate the parent/guardian account. Send the login instructions and then Save. You will be returned to the student profile.
From this view you can use the easy navigation buttons on the top right hand side of the menu to move between students of the same class. This will not work if you are in the parent/guardian profile.
Administrators must ensure that access security is managed thoroughly by checking user status and acting accordingly if there is a suspicion of a security breach. Monitoring contact and user viewing stats can help with this. Have a look at this data report feature.