MySchool people picker is common to many functionalities within your MySchool instance. It allows users to create a target audience from the entire school level, or choose classes and courses across age groups, and send to custom staff or external contact groups. This helpful tool allows you to refine your search to your needs.
Where to find the people picker
Whenever a search field has the 'head icon' then the people picker window will appear. Other search functions such as the folder, or magnifying glass are search functions with defined parameters. The people picker allows users to customise the lists further. It can mostly be found within the communication tools, or if something is to be sent to users.
How to use the People Picker
Depending on how your school is configured, the people picker represents the users in a logical step order. Category > Sub Category > Individual.
1. Main categories
The list of school levels, registrations (Applications), archived users (Withdrawn), Bus groups, and Custom built groups (Distribution Groups) appear in this window.
If you know the user, then start typing into the search field , and a drop down list will appear .
The Red School Icon represents the School level. Under this you can find the Classes attached along with a Course list attributed to the classes and school level, the Teaching staff, and all other staff.
To bring up the selection, click on the Name of the category as above. In this case we have selected the whole population of the 'Primary' school level.
2. Contact subcategories
Within the target category, the People picker asks which type of contact you wish to choose. Check the boxes to include as many as you need. The people picker works from the information in the user profiles, in the case of Emergency contacts, then this needs to checked on the guardian profile.
The main category controls the level of contacts shown. Multiple categories can be selected, with the same subcategory (e.g. Primary > Students, Middle > Students).
3. Target Contact Population
Once the subcategory has been selected they will then show in window number 3. If you wish to delete a subcategory then select the X icon. Equally, at the bottom of the window you can delete the whole list by clicking on Clear selection.
If the people picker is used for communicating with groups, and some members do not receive the mail, then check the User group list, to make sure the person is listed in the correct groups.
Once confirmed, you will be returned to the previous screen and your selection is shown in the head icon field. Simply click on the head icon again to edit if needed.
Where is the People Picker used?
The function appears mainly within communication features, where the User is required to contact small individual specific groups, or a a wider school level contact type. It can be found in Announcements, SMS, and Permissions. Variations of the tool are used to select customised report groups.