Creating a new course

Courses are the lessons within the MySchool application. They are attached to a subject on a class level. Students become students when they are enrolled in a class, or a course. Teachers inherit their roles when they are attached to a class and/or course. Have a look at this video which explains how to add a course.

Where can you access courses

The easiest way to manage courses is via the Administer menu header, and select Courses. You will be presented with the list of courses, separated by school level. As an Administrator then you can have access to all courses within the school, whereas other users are dependant on their security level. 

Creating a new course

You can create courses via the quick links menu, by selecting the plus icon, and searching for Course.

Adding a new course

The mandatory fields for creating a course are the name and the subject to which it is attached, these are denoted by the red asterix. You will be asked to save the course if you switch tabs to the schedule tab. In the participant tab, you can attach Teachers and students to the course. These can be attached during the creation.

1. Configuration/Participants/schedule

Switch between the tabs to add information relating to the courses, the Teachers/students attached and the timetable slots. 

2. Name/Subject

Name the course, make it distinctive so that it can be identified on pick lists. In examples, the subject would be English 1, with the course being titled as English 1.1. Choose the subject from the drop down list.

Courses can not be created unless they are attached to a subject. To find out more about subject management then have a look at this article here.

3. Include in reports/transcript

If you wish the course to be included in reports, and the grade report transcripts then check these boxes. 

4. Credit/Periods/Capacity

The optional details can be added if your school uses a credit system, then these can be recorded here. This is not the same as an assignment or assessment credit. Periods per week/lesson. You can plan your schedule by entering this information here. It will not affect the schedule, but act as an instruction for the scheduler.

5. Description

You can enter a description about the course for Teacher guidance. General teaching instructions can be entered on assignments and Learning outcomes as well.

Adding participants

Open this screen to add teachers to the class. Find a staff user in the pick Teacher list, and attach them to the course by ticking the box, and pressing SET. They will automatically inherit the access roles set for Teachers attached to a course. You can set Teachers as being main or secondary via the schedule menu. 

Students can be filtered via year, name, class level, class or other course. Students can be from mixed classes and class levels. parameters can be set as to maximum allowed per course if you wish. Select the box next to the students name and they will be added to the course.

Course schedule

Courses can be scheduled individually via MySchool. If you are looking to build a complete schedule, then we would advise contacting our support services for suggestions. MySchool works  with aSc scheduling software, have a look at this article explaining the export/import process.

When scheduling courses manually, you can set the default room, and block in which the course will be held. This will appear on the schedules of both the Teacher and the students/guardians. The room & block management sections are explained in this article. You can also select which term the courses are scheduled to. This feature allows for schools to programme winter/summer schedules. The term must be set to is schedule in the term management feature. 

Press Edit to open the schedule. Select an appropriate cell with a Plus icon to place the course. You will be asked to select from the Teachers attributed, or the rooms booked. Select them from the drop down lists. You will notice that the periods are in line with those created in the current class level timetable. The days are equally set from this feature. To fully understand how to create a timetable then have a look at this article which explains in detail. Press Save once you have finished.

The course, now created, is available in the assignment section, timetables, and attendance can be taken by the assigned Teachers.  

Ad hoc course lessons

If you wish to follow an irregular schedule, whereby lessons can be scheduled on any day and time and period, then this can be activated for your MySchool system. Speak to our support team if you would like to implement this feature. Attendance will still be recorded within a set period. The lessons will still show on the students timetable for the appropriate time slot chosen.

Student course wizard

In the Administer menu, under Advanced Options, there is the possibility to attach courses to students both for the current scholastic year, and for the previous years. It is a great tool to use if you wish to bulk add courses to existing individual students. 

Choose the student by typing the first few letters of their name, or via the folder option, and select by class level. Choose the year from the drop down menus. After you can choose the subjects, and the attached courses will be shown, simply select Add/Remove from the selected windows. The students individual time time table will be shown which enables you to schedule appropriately for the student.