Core/Behaviour - Adding a behaviour/monitoring event

MySchool has a behaviour monitoring module available as part of the Core SIS package. Staff members can create events, and these are logged against one or multiple students. Configure your categories and automated emails. Create detailed reports with points for prize day. 

How to open an event

The feature is located under the Discipline/Behaviour menu header. Select the Report event to open the input window. It will also be available for users from the quick actions + icon.

If you wish to change the labelling of the module, speak to your CSM to discuss the options available.

Adding information

The input screen requires mandatory fields to record the event. These fields are designated by a red asterisk (*). 

1. Category/Sub category/Location

The categories, sub-categories and locations are configurable for the module and your school. Select a category, and if appropriate, a subcategory. The locations are not mandatory, but are configured by your school.

2. Date & time

The date and time will be set according to the current system time of the device used to open the event. The calendar pop-up shows the current date. If the event was in the past, by using the arrows, the user is able to backdate accordingly.

To set the time of the issue, simply use the hour and minute sliders underneath the calendar. 

3. Student(s)

To select the student, enter the first few letters of the surname into the search field. MySchool will give you a list of valid users in the system. You can also use the folder icon and select by year, class or pre-entered group as another option. By clicking on the add button, the app will take you to the people picker window, where more students or groups can be added appropriately.

NB: When the student has been selected, MySchool will automatically add the parent/guardian associated with the student's account. This is visible underneath the event details text box. 

4. Reported by

This field will be automatically populated with the current user's details. It can be manually changed to any user in the system by entering the first few letters of their name. In the view history list, we will see that the author will remain as the person inputting the event, whereas the user who entered here is recorded in the 'reported by' field. 

Entering Details

The text fields are mandatory. MySchool will prompt the user to fill out the missing fields when the save button is pressed. The open text boxes are for recording the actual event and the action taken. As the details entered into the text boxes are used by other functions, such as in the behaviour report, it is advisable to be clear and concise and not to use abbreviations or formatting. 

Text can be copied from other applications, and clicking the clipboard will paste it into the selected text box.  

To clear the formatting from the text, click on the I icon. It is advisable to clear any external formatting and just use plain text. 

The link/clear link icons can be used to enter links from other sources, or to clear these for MySchool reporting features.

There is a word and character count that appears under the box when something is entered. Always keep in mind that these reports are used elsewhere, and the length may affect formatting in other functions.

Email Overview

As described above, the connected parent or guardian to the student will be automatically entered in this section. The default setting is for them to receive a notification of the event via their email address. If there is no need to notify these users, simply click on their name and unmark the tick box. No notification will be sent. A reminder appears after pressing " Save As " to the recipients of the mail relating to the event.

If another user needs to be notified, press the add user button, and a search field will appear underneath. Type in the first few letters and choose from the suggested users. If a special group has been created for these events (External board, Academic review group, etc.), then clicking on add group brings up the pop-up window to be able to add these to the communication.

Timeout

If some form of timeout was given, then the length of time can also be reported by checking the tick box. Two separate fields will appear with Start & End time. Click inside to record the time given for the event.

Either use the sliders or simply click on Now to input the current system time of the device being used.

Once completed, click Save. The reminder pops up if any of the mandatory fields are missing, but if no errors occur, MySchool will ask the user to confirm the send action, showing the recipients of the communication. Pressing 'ok' will send the mail.

The user will then be sent to the view disciplinary history screen, where they can view the recorded events.

Determine who will receive the event

A list of people will appear at the bottom. The people with a tick or grey checkbox will receive an email notification with the event details. This list is configurable per category or per class level. Other users can be added to the list as well by the submitter.