Grade report - Review

The Grade report review screen is the second step within the assessment of grade reports. Once Teachers have filled their contributions to the students in their respective courses, then the class Teachers, if attributed, can review the marks. The Head of year or subject can then review these grades as well and then publish afterwards. Have a look at this video which explains the review process. The review process is done via classes.

How to access

To review the grade reports then go to Grade reports, then select Review.

Teachers will have a limited view to their classes, and Heads of school to their school level unless other security rights have been accorded. 

Review options

1. Year and class selection

Select the year drop down, and the class for which you wish to review. If class teachers are attributed then they will only be able to see their classes.

2. Term

If the term has been set up as an assessment period, then you can review the reports attached to these. To further understand what is the difference between a scheduling term and an assessment term then please read this article explaining term management.

3. Contribution Status/Download overview

The contribution system allows the reviewer to have an overview of all the contributions for their students. A green tick will appear when the contribution has been entered, and a red dot to show it is missing. the reviewer can then either enter manually if they have the appropriate security roles. In downloading the overview

Reviewing and editing

Start by clicking on the first student in the list, a pop up window appears with the subjects and the relative contributions if they are available. 

In default, the Review screen will bring up the overview, this is designed for heads of year/school to add a comment for the student. It can also be done from a Teacher perspective, it all depends on how your school has requested how the grade report is to be setup. Creating Learning Outcomes, and determining the assessment scale for a subject, is discussed in the learning outcomes section. 

1. Information section

In this section, you can see the student name, class, Session (Term or reporting period). Clicking on the Grade report hyperlink, downloads the PDF version of the grade report. 

2. Subject entries

Depending on how you have set up the grading, the relevant subjects will appear in this section. Click on the subject tab to open up their relative contribution. In this example we see the English 9 subject.

The assessment system and report set up is set to a simple grade and comment in the contribution screen. If the contribution is made, then the reviewer will not be able to edit from this screen. Use the Edit button to open and correct the entry.

3. Action buttons

Once all the subjects have been reviewed for the student then an action is required from the reviewer. 

Publish - If everything is okay and you want to publish directly from review, then pres Publish. This will publish the grade report to the students & guardians portals. The status will become locked from the review screen. Once published, return to the student and further options appear as action buttons. Unpublish removes the report from the portals, and then Re-publish once amendments have been made. 

Think about the contribute, review, and publish process within your school. Determine who does what and when. Make sure that the appointed reviewers are able to access the Grade reports review feature. Publishing straight from reviewing can be done for simple reports, but setting publish dates from the Grade report publish function allows complete control over access dates. 

Save & Next - Saves the grade report as reviewed, and confirms that it can be published if dates have been entered. The reviewer moves onto the next student in the class.

Save & Close - Saves as reviewed and returns to the class list.

Save as draft - Amendments can be made, but the status of the report will not change. This can be used when the reviewer may enter comments or suggestions, and return the report to the contributing Teacher to finalise in their own words. It is used as part of the reviewing process.

Close - Closes without saving any amendments. 

Contribution status

There are three contribution statuses, Published, Reviewed, and Not reviewed. Once you have reviewed everything then you can publish to the portals using the publish function.  if everything is okay, and you wish to print hard copies, then press the Multi Print function at the bottom of the page. You will be required to enter the class and the term, and a PDF will be created.

If you just wish to print the review screen, then press Print.