MySchool staff attendance is designed to track and replace educators who have been assigned to a specific course. It is available in the core SIS package and can be used by all our community.

The permissions are separate from the student attendance model. These are assigned by default to Super Users and the administrator's user groups.

The module also includes a simple Excel export showing the teacher's schedule during a single day period. This will be available in advanced options.

What's in the module?

• Take Staff Attendance: Light attendance register for scheduled course educators to be marked absent, allowing for finding a replacement to schedule colleagues.

• Find Replacement: This quick and easy tool is used to find non-scheduled course teachers to fill in for colleagues who are unable to take a specific course lesson.

• Staff Attendance Report: Produces a report with absent staff.

• Configure staff statuses - When taking attendance, we apply a status to the teacher. These are different to the student attendances.

Take Staff Attendance

Please note that staff attendance is designed primarily to find a replacement.

Enter an absent status against the staff member

• Use the staff search field to find the absent Educator. Select from the drop-down fields shown.

• Enter the dates predicted for the staff member. Use the preset ranges if a long-term replacement is needed.

• Hit fetch, and a list of all scheduled roll courses will be shown. The options are based on the administrative update page used for student attendance.

• You can set the statuses individually by choosing from the drop-down options. Save the updates afterwards.

• Equally, you can use the multi-update option to assign a status to all periods shown.

Find Replacement 

This option allows you to schedule and book a replacement Teacher for the scheduled periods. To find staff members, normal schools must uncheck the field below to enable replacement suggestions to be available.

For European schools and the AES network, the staff replacement module works from the course language fields and Educator languages. It will check these fields and provide only suitable staff members who can speak the course language.

Enter the details to show the timetables

• Enter the absent Educator into the Teacher search field and set the date range. Please note this is only applicable for 7-day periods.
• MySchool will show their timetables across the different class levels to which they are attached as a course Teacher.

The legend is explained underneath the timetables.

• Blue - No attendance taken, Teacher classed as present by default
• Orange - Teacher marked as absent, and no replacement found
• Green - Replacement confirmed

Find a replacement

Open the staff options by clicking on the magnifying glass icon in an orange cell.

A pop-up will appear and show the current course teachers available within your institute. The number shows the count of replacement sessions noted during the year. Use the calendar icon to book the Teacher and set an event in their MySchedule.

The assigned Teacher will have an event scheduled in their timetable, and they will also receive an email with the period and course details. 

Will the replacement be assigned as a course Teacher?

No, the system will create an event, but the replacement Teacher will not show as the teacher for the course. They can take attendance for the period during which they were added as replacements. 

Staff Attendance Report

There are two report option types. An overview will give a simple table view of absent Teachers. Click on the count to see details of the absence. The detailed view will list all users and give a more detailed readout.

Configuring the attendance statuses

In the Staff attendance configuration menu, you should find the configuration panel. 

For existing systems (pre-2025), this may not be available. Please contact the support team to activate the options.

• SC - Short code used in certain screens and reports.

• Enabled - Needs to be set for all active statuses

• Abs - Will class the staff member as absent and therefore can be replaced.

• Med - Indicates whether it is a medical absence or not

• Dash - The status will show on the staff absence dashlets.

For the replacement tool to work, the status used must be checked as Abs (Absent). You cannot use Med only. Once the status has been used, you cannot delete the status. If you wish to no longer use a status, simply disable it.

Please do not change the names, as this will affect all previous attendances using this status.