Monitoring your students with LMS

We will start to explore the different tools available with MySchool LMS.

First, we will look at the student tab where you can take course attendance, view notes and comments relating to the students, and consult legal and medical comments.

This view is available for class and course educators.

How to access

The module will appear in the administer menu header/LMS. If you do not have access then please contact our support team, so we can add this to your system and work with you for security access rights.

As default, access will be given to user groups who have 'content editor' activated to the appropriate setting.

Student list

Course/class teachers will choose from the course or class selection page. 

Educators can also choose to swap between courses by using the drop-down menu after selecting a course or a class.

Lets now look at the features available on the student tab;

1 & 3. Add notes to the student profile

Notes are used for staff users and educators to share comments relating to individual students. These notes are visible on the student profile (Users would need to have permission to Student profile - to view notes and/or view confidential notes. 

With the LMS module. Educators can now create notes and choose to share without accessing the student profile. Click on the blue creat icon for the slide-over to appear with various options;

Choose which section you would like the note to appear in, and also who should be able to see this note.

The notes text box does not support rich text formatting if you are copying from an external source. Please paste it as plain text to avoid formatting issues.

To determine who should see this note, here are the following settings;

• Do not share - Only visible on the LMS view, and restricted to the author only.
• Restricted access - Only visible to users who have rights to view the notes tab on the student profile, and to the author in LMS.
• With staff only - Will be shared with all members of staff who have access to the student profile notes tab, and/or LMS access.

Open previously created notes by clicking on the green version of the icon.

2. Schedule

This will open a reduced version of the student timetable for the current week. Educators can consult the student's calendar directly from here, without having to search for their profile.

4. Medical info

On a student profile, administrators and nursing staff can enter a variety of details concerning the student's health and medical events. A medical alert can be activated from that view. For more information on MySchool medical management then please check out this article showing you how to manage the medical event types.

When an entry is made, there are two fields that can be selected the 'share with' and the medical alert icon .

Sharing with others will share this event in the LMS module only, you do not need a medical alert icon to be attached to the student profile.

The event does not need to have a medical alert icon activated.

5. Legal

Legal comments are located on the student profile as well. They have a separate alert and share field, which can be activated to share legal information within the LMS module.

Administrators need to check both the alert and the share comment for this to appear on the LMS Teacher screen.

6. IEP

If you are using the MySchool IEP module, and the student has an active IEP report for this year, the IEP symbol will be green. This is for information purposes only. Educators would need access to the IEP tab on the student profile or directly to the IEP module.

You can select not to view these alerts by selecting the option on the panel. 

Incomplete attendance

If your course is a roll call course and attendance has not been recorded, you can open the take attendance screen with one easy click and update the records from here. It will show the last previous 10 scheduled lessons which do not have 100% attendance records. 

The period must be a roll call period and scheduled correctly. 

Incomplete assessment

Course educators will have the possibility to open the assess grid from their LMS module. Incomplete assessments are shown for the students that are not set as complete on the assess grid.

The incomplete assessments will show the reporting term and the number of missing contributions (student count). This will not override assessment access dates or review/published status.