Attendance Report

This function allows the user to create custom lists of attendance records. MySchool attendance reporting is a comprehensive way to quickly view student attendance. There are two report types, Detailed and Overview. Individual or large groups of students can be selected via the people picker. 

How to access

In the menu header, under Attendance, the default view for administrators will have the above options. This will be a reduced list for Teachers, who will normally have Take, and Attendance: History. Open the Attendance: History screen

Reporting attendance

1. Report Type

The Drop down list has two options, Detailed or Overview. 

The Detailed version of the Attendance report is designed to look at how attendance was taken over a larger period of time and for a larger number of students. It is a great way of checking a single student over longer period, say a month or an entire scholastic year. Also, it displays more attendance details such as comments and contact numbers for guardians making it useful as an attendance management tool. 

• Name: Student's name. Clicking on the name record will display the students guardians names and telephone number(s)
• Class: The student's class.
• Course: Which course the attendance was taken for.
• Type: The type of attendance record that was saved (present, absent etc)
• Date: The date the attendance record was saved for.
• Period: Which timetable period the record was created for.
• Comment icon: If any comments were made for the attendance record, a small comment icon will be present. Click on the icon to read the comment itself.

The Overview provides a summary. This report is designed to display attendance records for a particular day. Once a student selection is made, the fetched results are displayed in a grid format set by the timetable parameters. Clicking on the attendance record will display the course for which the record was created. The # column shows an aggregated attendance over the scholastic year.

The short codes displayed can be altered via the Attendance configuration screen. Click on them to bring up an screen prompt of the full label. Clicking on the student name will display the guardian name and contact telephone number.

2. Students

This function opens the MySchool people picker which allows you select the required student group. Select by course or class or use the search box to find an individual student(s). Depending on the user profile, teachers will have access only to their relevant course/grade or school level. 

3. Date/Date Range

The 'Overview' report allows you to select a single date, whilst the 'Detailed' report gives you the option of selecting a date range. Further to this, the 'Detailed' mode has a link to allow you to make a quick selection, such as the current, week, month or scholastic year.

Creating the report

The reports can be exported in Excel format, or printed directly with standard formatting. If the report is relatively small then selecting the Fetch button will produce the information on the screen. This information once checked can then be exported if needed.

The Detailed report feature allows the user to quickly send an email notification to the student and their guardians informing them of the recorded absence. 

Checking the boxes next to the student name, Press the Email selected button at the bottom of the screen. This will bring up a confirm recipient window, which will ask the user to confirm whether a mail should be sent to the student, and the guardian. Select or deselect as appropriate.

MySchool will take you directly to the New Announcement screen, and the recipients of the communication will be auto populated.