This feature is designed to help all users have an easy to use system to take, and audit attendance data for your student population. If a Teacher is taking attendance, MySchool will check what courses are associated with the Teacher and display them in the My Schedule section.
How to access
There are various ways to access the function, go to the Attendance menu header and choose Take. .
Teachers can now take attendance using the new Quick links feature in the top right hand side of the screen. Click the plus icon and find Attendance . This will appear when you have the rights to take attendance for a class.
If the Teacher has courses attributed to them then this can be accessed via My Schedule, in the user dashboard.
This will open the users timetable, choose a course/period. There are actions available, select Take attendance.
Open the page via the above options, and the Student attendance screen appears.
Open up the calendar and select the date from the drop down options. This will auto populate the other fields, with their courses or class, and the periods.
2. My Course(s)
On the date selected in 1, the courses will be listed in this box. Once the course has been selected, it will then show the period in field 3.
With the course selected, the teacher can then select the relevant period, should they have more than one in the day.
When setting up schedules, you can select whether certain periods are included as Roll call or not. If you wish to have attendance twice a day then select Periods 1 & 4 as roll call only. Note that classes and courses both require attendance.
The students attached to the course or class selected are shown in a list. The attendance status are set to 'Present' for all students. The other main reasons for absence are listed, either late or absent. These can be customised easily by the MySchool Administrator, have a look at this article which explains how to change this. Other reasons for absence appear in a drop down box when you press the Other button.
Once the attendance has been taken, then press Save. The student group will turn green to confirm this. The Teacher can still make adjustments e.g Alter or add a comment, and then press Save again to confirm the changes. Once the attendance has been taken the students, parents/guardians, and Administrators will be able to see this via their appropriate overview pages.
In the Parent Overview, the absence is represented by a red square in the schedule. Clicking on the red square, brings up a window explaining why the student was noted as absent on that day. A Green square means the student was present for the whole day. If attendance is taken per course, or if the student has had to leave during the day, then the square will change to orange , once this is noted as such. Details of their presence during the day will be listed in the pop up box.
For Administrators, on their Overview page, will show the whole school population, and each student, noted as absent, will be recorded to their appropriate school level.
Admins note that we can set the attendance periods for taking attendance to show only roll call periods. Myschool will set the attendance as complete for the whole day. Contact our support team to switch to a strict attendance setting.
Reports attached to Attendance
Attendance is a primary feature for MySchool, and as we explained in the intro article, many reports and functions are attached to this. The attendance audit may be required by governing bodies, or external boards, and MySchool provides a comprehensive package for this. Equally in terms of student safety, absences are immediately notified on the parent portal, and SMS messaging can be set up to notify the main guardian in case of illness or unjustified absence.
For country specific reports in the Canadian and Maltese markets. We have custom built features for the mandatory reports requested. If you would like to discuss these features, or have a country or school governing body requirement, then book a meeting with our account team via the support channel.