Admissions - Introduction to the module

The MySchool all-in-one school management system now offers a new Admissions Module designed to simplify and streamline the entire admissions process. Schools can easily onboard new students, re-enrol existing cohorts, track marketing data, manage waitlists, and process payments — all in one place.

Key Features

• Inquiry management – Capture and track initial interest with a lightweight inquiry tool.

• Customizable workflows – Build multiple application workflows tailored to different channels or programs.

• Branded forms – Create professional, school-branded forms and attach them to specific workflow steps.

• Re-enrolment management – Easily handle returning students from your current cohort.

• Automated communications – Send timely emails and notifications throughout the admissions journey.

• Admissions points system – Rank and classify candidates using pre-set criteria.

• Admissions portal – Design a user-friendly portal for applicants and families.

• Agencies & marketing sources – Track where applications originate for better insights.

• Capacity control & waitlists – Manage intake numbers and maintain waitlists with ease.

• Integrated payments – Collect admission fees securely through the MySchool online payment system.

• Applicant tracking – Use statuses to monitor applicant progress.

• Dynamic dashboard – Access real-time statistics with export options for reporting.

• Payment plans - Ask the user to select a payment plan for their fees.

• Reference requests - The submitter can add a number of referees and an automated template will be sent to them.

How does it work?

Many schools require different application processes depending on factors such as school level, program or stream, or whether the applicant is a national or international student. In MySchool Admissions, these processes are managed through workflows — the foundation for controlling and standardizing applications.

How Workflows Function

• Application choice – Guardians or students select from the available applications and follow a guided, step-by-step process. Equally workflows can have both as submitting entities.

• Step types – Each step can be external (completed by the applicant/guardian) or internal (handled by administrators). Steps are linked to customizable forms, ensuring all information flows directly into the student or guardian profile.

• Manageability – This structure makes applications consistent, trackable, and easy to manage as data is added.

Administrator Tools

• Dynamic dashboard – View real-time statistics on capacity, progress, and success rates.

• Application tracking – Follow applicants through each stage of the workflow.

• Internal actions – Send emails, complete decision steps, and move applicants forward until a final enrolment decision is made.

• Flexible enrolment – Admit students directly or place them on a waiting list when needed.

Applicant & Guardian Experience

• Interactive portal – Applicants and guardians track their progress and complete required external steps.

• Information collection – Upload documents, provide contact details, medical information, and consent forms.

• Automated communication – Receive email notifications at every stage, keeping them informed of next steps and, ideally, a successful admission.

Points calculation

To help with the decision process, MySchool admissions has the possibility to add points to a candidate based on certain criteria. Is the applicant a dependent of an alumnus or has outstanding grades? Applicants can then be sorted by the amount points they have obtained. Why not have different points for interview or based on locality?

Decision process

Once all the required steps are completed, the administrator or admissions team can make a decision for enrolment. Decline, accept or wait list. Whilst applying, the student will be enrolled into the not processed class. If successful, they will be enrolled into a class for their required academic year. The dashboard helps monitor amounts per class level. Manage your waiting lists by points, so you can assign places if and when they become available. Check out this article explaining workflow decisions.

Admissions fees

The admissions module integrates with our main online payment provider, Stripe. Schools set an admission fee, and submitters/applicants can pay online via the admissions module. With the new Tuition management module, schools can also introduce payment plans to help pay for tuition fees from the start. This will help facilitate the transition from applicant to enrolled student. Users can also decide on a payment plan for direct debit or automated online payment.

All in one

MySchool admissions are an all in one solution for your schools application process. Let's start with looking at workflows.